Event Planning

Special events are customized based on our style and vision. Services may include the following:  

Pre-event Planning 

· Unlimited emails and phone conversations 

· Up to 4 hours of face-to-face or Zoom meetings including site visits. 

· Event design mockup based on your style, theme, and vision. 

· Customized event checklist and reminder notices.

· Create and distribute detailed schedule of events to appropriate parties, includes setup and breakdown instructions. 

Venue Selection 

· Recommend venues within your budget and style.

· Schedule and attend venue site visits as needed. 

· Serve as the liaison between you and the venue staff. 

Vendor Selection 

· Recommend vendors within your budget, style and needs. (Cake designers, photographers, videographers, DJs, musicians, florists, lighting, décor specialists and rentals.) 

· Serve as the liaison between you and vendors starting 6 weeks before event date.

· Submit final head counts to appropriate vendors.  

· Obtain a copy of all vendor contracts to review and confirm details. 

· Collect copies of vendor insurance certificates if required by the venue.  

Event Day Management 

· Onsite event management up to 8 hours including setup and breakdown. 

· Serve as event day manager to include guests, guest of honor and VIP arrivals.  

· Provide additional event assistants as needed. 

· Serve as point of contact for all vendors and oversee setup and breakdown of event space. 

· Setup personal items such a guest book, signs, special photos, place cards, seating chart and guest favors. 

· Perform final room inspection prior to the start of the event. 

· Manage all event activities according to timeline.

· Greet guests and assist with seating arrangements. 

· Distribute final payment and gratuities to vendors (paid by host). 

· Coordinate collection and transport of wedding gifts and personal items with individuals designated by the . 

Additional add-on services available:

· Save-the date assembly and mailing. 

· Invitation assembly and mailing. 

· Collect and Manage Guest List RSVP’s.